How to Print a Word Document:

To print a document or to open a word print preview screen, press Ctrl + P, or you can manually its dialogue box by navigating the “File” menu and selecting this option.

To see a print preview of the word before printing the document, press Ctrl + P. Select a printer: Select the printer on which the document will be printed. To enable this option, you must install the driver software that has been provided by the company itself. On the dialogue box, under the printer, click the drop-down arrow and select the printer’s name on which you want to print the desired document.

Change Print Settings / Options:

The print setting is a combination of options such as a margin, orientation, collated or uncoiled, etc. These are explained below.

When you select this option, it prints all the pages (the whole thing) of your document. Steps:

Firstly, open the document that contains content

On the dialogue box, click and select the drop-down arrow of “Print All Pages”Lastly, choose the number of copies you want, and then click Print.

Print only the selected block of contents of your pages in the word document. Steps:

Firstly, select the content you want

After navigating to the option, click the drop-down arrow of “Print All Pages” and select “Print Selection”Lastly, choose the number of copies you want and then click Print.

Print Current Page in Word:

This option is useful to print the present page that is visible on the right side of the print dialogue box.

After choosing the specific page, which appears at the right of the dialogue box that you want

Then also choose a number of copies on the dialogue box, and lastly, click Print.

Custom Print:

Print any part of the document, or any number of pages in your word document by entering the page numbers below the current print option on the dialogue box. For example, if you want to print only selected pages, then enter the page numbers one by one followed by the commas like 1,3,8,12,26.  And if you want to print the ranges of the pages, for example from 5 to 20, enter the page numbers followed by a hyphen like 5-20,30-60.  You can also print the selected pages and range of pages as 1,3,8,12,5-20. Similarly, you can also print the specific sections in the word document. For example, assume that a material contains 10 pages, and each page contains 6 paragraphs. In this material, on the 2nd and 3rd page, if you want to print the 2nd, 3rd and 4th paragraphs, enter p2s2, p2s3, p2s4, p3s2, p3s3, p3s4 under the custom print text box. Lastly, select the number of copies you want, then click print.

Useful to print only one side of the pages in your document. Print One-Sided Word Document:

Firstly, open a document that you wantAfter navigating to the print option, click the drop-down arrow under Settings and select one of the options you want

Lastly, make sure Print One Sided as in the picture below.Then click Print after choosing the number of copies you want on one side of the page/s.

Manually Print on Both Sides:

This setting doesn’t work on all printers. Some don’t support both sides of paper printing and some support it. To manually do so in a word document, do the following.

Firstly, open a document that you wantAfter navigating to the option, click the drop-down arrow under Settings and select one of the options you want

Lastly, select Manually Print on Both Sides as in the picture below.Then click Print after choosing the number of copies you want on one side of the page/s.

Note: Reload the paper when prompted to print the second side if your printer doesn’t support both sides’ auto printing.

Collated and Uncollated:

Collated Printing: Reprint all the pages in chronological order based on the number of copies you have set. For example, if you want to print a 20-page document in 10 copies, your printer will print 1 to 20 pages in order and start from scratch, so a total of 10 copies will print. Uncollated Printing: Reprint 1st-page then the 2nd page, 3rd, and all pages. In this way, reprints one by one page based on the number of copies you have set. For example, if you want to print a 20-page document in 10 copies, your printer prints the 1st page in 10 copies and then prints the 2nd, 3rd, 4th, and all pages as on the first page.

The portrait is a default page orientation. In this orientation, the measurement of the height is greater than the width. A portrait-oriented layout is highly used. Steps:

After opening a dialogue box from your word document, make sure Portrait Orientation, which is at the 4th position under Settings as given in the picture below.Then click Print after choosing the number of copies you want.

Print Landscape Orientation: The landscape is not a default page orientation. In this orientation, the measurement of the height is less than the width. Landscape-oriented printing is used for special purposes printing. Steps to Print Landscape Orientation:

After Opening a dialogue box from your word document, make sure Landscape Orientation, which is at the 4th position under Settings as given in the picture below.Then click Print after choosing the number of copies you want.

Change Document Size:

Paper size is one of the important matters. The default size is the letter and its measurement in inches is 8.5*11. It is one of the highly used sizes and fits mostly on all printers. A4 paper size is also a regularly used size. For printing, you can choose any size you want to be based on your requirement. Print with Selected Size:

After Opening a dialogue box from your word document, select one of the sizes, which is at the 5th position under Settings as given in the picture below.

Then click Print after choosing the number of copies you want.

Change Margins:

Before taking a print, there is no need to check the margins. By default, its print size is universally accepted. It occupies 1 inch on all sides, which is normal. For your best convenience, you can change the margins on the layout tab in the page size group, or you can change the setting. Steps:

After navigating to the dialogue box, click the drop-up or down arrow of the margins

By default, the “Normal” margin is selected, which is used frequentlyOr select any other margin you wantThen click Print after choosing the number of copies you want.

Change Pages Per Sheet:

This option is useful when we want to save more paper (Save papers, save trees). You can print up to 16 pages on one sheet or page. Steps to:

After Opening a dialogue box from your printable word document, click the drop-down arrow of the “1 page per sheet” under SettingsSelect one of the options you want to set

To scale the paper size, “Click scale to paper size” and select one of the sizes of paper you want to fit.

When your printer doesn’t support both sides of page printing, then odd and even page printing is useful. Sometimes we feel that these are unnecessary. Printing these pages is especially useful when your printer does not support a both-sided option. After printing the odd papers on one side, reload the same paper again on the backside and select “Only Print Odd Pages” by clicking the drop-down arrow of the print all pages under “Settings”.

Choose the number of copies you want by clicking the drop-down or drop-up arrows of the copies.

How to Send a FAX:

The Full Facsimile is abbreviated as FAX, also called Telefax. FAX is an exact copy of a document created by electronic scanning and transmitted and reproduced of a document by telecommunications links or radio waves. To connect and send a Fax you must have a pre-installed Fax modem or server.

Steps to Send a Fax:

After preparing the desired document that you want, open a dialogue box

On the dialogue box, click the drop-down arrowThen select FaxClick Print to open a dialogue box

Then choose Fax modem or server and then enter the required details to send.

When you set everything for printing, in case your printer doesn’t work, you can save the document to PDF as in the following step.

Steps:

After preparing the desired document that you want, open a dialogue box

On the dialogue box, click the drop-down arrowNow set the desired set of copies you wantClick print to open a dialogue box.Now enter the file name you want to saveLastly, select the file location where you want to save the word document as a PDF.

Microsoft XPS Document Writer:

In case your printer doesn’t work, you can save a word document as a Microsoft XPS Document Writer as given in the following steps.

Steps to Save a Microsoft XPS Document:

After preparing the desired document that you want, open a dialogue boxOn the print dialogue box, click the drop-down arrow.

Then select Microsoft XPS DocumentNow set the desired set of copies you wantClick print to open a dialogue box.Now enter the file name you want to saveLastly, select the file location where you want to save the word document as a Microsoft XPS Document.

OneNote for Windows 10:

Do you have OneNote Account? If yes, you can save a printable document with settings to OneNote. So that you can save and edit online anywhere else if you have a Microsoft Account. If not, you can directly save it to OneNote and add extra features and then print the converted OneNote files on your computer.

After preparing the desired document that you want, open a print dialogue boxOn the dialogue box, click the drop-down arrow

Select OneNote for Windows 10Set the desired set of copies you want to print or save as OneNoteClick Print, and soon a OneNote dialogue will openSelect the location name on the OneNote dialogue box where you want to save.Lastly, click OK.If you login into your OneNote account, you can see your document, if it was saved online. If not, Automatically OneNote Applications open on your Windows 10 PC.

Properties

Printer Properties are the layout of the document. Select the landscape or portrait layout that you want.

Advanced Print Properties

This is used to change the paper size you want.

Open a Word document with comments or create some.On the Review tab, under the Tracking pane, click the drop-down arrow of any markup, in the Tracking Group.Then select No Markup.

To do so with comments, make sure your word document has some comments. Then print the document.

Video Tutorial

title: “How To Print A Word Document And Ppt Slides 2022 S Master” ShowToc: true date: “2022-12-13” author: “Jerry Bisonette”

How to Print a Word Document:

To print a document or to open a word print preview screen, press Ctrl + P, or you can manually its dialogue box by navigating the “File” menu and selecting this option.

To see a print preview of the word before printing the document, press Ctrl + P. Select a printer: Select the printer on which the document will be printed. To enable this option, you must install the driver software that has been provided by the company itself. On the dialogue box, under the printer, click the drop-down arrow and select the printer’s name on which you want to print the desired document.

Change Print Settings / Options:

The print setting is a combination of options such as a margin, orientation, collated or uncoiled, etc. These are explained below.

When you select this option, it prints all the pages (the whole thing) of your document. Steps:

Firstly, open the document that contains content

On the dialogue box, click and select the drop-down arrow of “Print All Pages”Lastly, choose the number of copies you want, and then click Print.

Print only the selected block of contents of your pages in the word document. Steps:

Firstly, select the content you wantAdvertisements

After navigating to the option, click the drop-down arrow of “Print All Pages” and select “Print Selection”Lastly, choose the number of copies you want and then click Print.

Print Current Page in Word:

This option is useful to print the present page that is visible on the right side of the print dialogue box.

After choosing the specific page, which appears at the right of the dialogue box that you want

Then also choose a number of copies on the dialogue box, and lastly, click Print.

Custom Print:

Print any part of the document, or any number of pages in your word document by entering the page numbers below the current print option on the dialogue box. For example, if you want to print only selected pages, then enter the page numbers one by one followed by the commas like 1,3,8,12,26.  And if you want to print the ranges of the pages, for example from 5 to 20, enter the page numbers followed by a hyphen like 5-20,30-60.  You can also print the selected pages and range of pages as 1,3,8,12,5-20. Similarly, you can also print the specific sections in the word document. For example, assume that a material contains 10 pages, and each page contains 6 paragraphs. In this material, on the 2nd and 3rd page, if you want to print the 2nd, 3rd and 4th paragraphs, enter p2s2, p2s3, p2s4, p3s2, p3s3, p3s4 under the custom print text box. Lastly, select the number of copies you want, then click print.

Useful to print only one side of the pages in your document. Print One-Sided Word Document:

Firstly, open a document that you wantAfter navigating to the print option, click the drop-down arrow under Settings and select one of the options you want

Lastly, make sure Print One Sided as in the picture below.Then click Print after choosing the number of copies you want on one side of the page/s.

Manually Print on Both Sides:

This setting doesn’t work on all printers. Some don’t support both sides of paper printing and some support it. To manually do so in a word document, do the following.

Firstly, open a document that you wantAfter navigating to the option, click the drop-down arrow under Settings and select one of the options you want

Lastly, select Manually Print on Both Sides as in the picture below.Then click Print after choosing the number of copies you want on one side of the page/s.

Note: Reload the paper when prompted to print the second side if your printer doesn’t support both sides’ auto printing.

Collated and Uncollated:

Collated Printing: Reprint all the pages in chronological order based on the number of copies you have set. For example, if you want to print a 20-page document in 10 copies, your printer will print 1 to 20 pages in order and start from scratch, so a total of 10 copies will print. Uncollated Printing: Reprint 1st-page then the 2nd page, 3rd, and all pages. In this way, reprints one by one page based on the number of copies you have set. For example, if you want to print a 20-page document in 10 copies, your printer prints the 1st page in 10 copies and then prints the 2nd, 3rd, 4th, and all pages as on the first page.

The portrait is a default page orientation. In this orientation, the measurement of the height is greater than the width. A portrait-oriented layout is highly used. Steps:

After opening a dialogue box from your word document, make sure Portrait Orientation, which is at the 4th position under Settings as given in the picture below.Then click Print after choosing the number of copies you want.

Print Landscape Orientation: The landscape is not a default page orientation. In this orientation, the measurement of the height is less than the width. Landscape-oriented printing is used for special purposes printing. Steps to Print Landscape Orientation:

After Opening a dialogue box from your word document, make sure Landscape Orientation, which is at the 4th position under Settings as given in the picture below.Then click Print after choosing the number of copies you want.

Change Document Size:

Paper size is one of the important matters. The default size is the letter and its measurement in inches is 8.5*11. It is one of the highly used sizes and fits mostly on all printers. A4 paper size is also a regularly used size. For printing, you can choose any size you want to be based on your requirement. Print with Selected Size:

After Opening a dialogue box from your word document, select one of the sizes, which is at the 5th position under Settings as given in the picture below.

Then click Print after choosing the number of copies you want.

Change Margins:

Before taking a print, there is no need to check the margins. By default, its print size is universally accepted. It occupies 1 inch on all sides, which is normal. For your best convenience, you can change the margins on the layout tab in the page size group, or you can change the setting. Steps:

After navigating to the dialogue box, click the drop-up or down arrow of the margins

By default, the “Normal” margin is selected, which is used frequentlyOr select any other margin you wantThen click Print after choosing the number of copies you want.

Change Pages Per Sheet:

This option is useful when we want to save more paper (Save papers, save trees). You can print up to 16 pages on one sheet or page. Steps to:

After Opening a dialogue box from your printable word document, click the drop-down arrow of the “1 page per sheet” under SettingsSelect one of the options you want to set

To scale the paper size, “Click scale to paper size” and select one of the sizes of paper you want to fit.

When your printer doesn’t support both sides of page printing, then odd and even page printing is useful. Sometimes we feel that these are unnecessary. Printing these pages is especially useful when your printer does not support a both-sided option. After printing the odd papers on one side, reload the same paper again on the backside and select “Only Print Odd Pages” by clicking the drop-down arrow of the print all pages under “Settings”.

Choose the number of copies you want by clicking the drop-down or drop-up arrows of the copies.

How to Send a FAX:

The Full Facsimile is abbreviated as FAX, also called Telefax. FAX is an exact copy of a document created by electronic scanning and transmitted and reproduced of a document by telecommunications links or radio waves. To connect and send a Fax you must have a pre-installed Fax modem or server.

Steps to Send a Fax:

After preparing the desired document that you want, open a dialogue box

On the dialogue box, click the drop-down arrowThen select FaxClick Print to open a dialogue box

Then choose Fax modem or server and then enter the required details to send.

When you set everything for printing, in case your printer doesn’t work, you can save the document to PDF as in the following step.

Steps:

After preparing the desired document that you want, open a dialogue box

On the dialogue box, click the drop-down arrowNow set the desired set of copies you wantClick print to open a dialogue box.Now enter the file name you want to saveLastly, select the file location where you want to save the word document as a PDF.

Microsoft XPS Document Writer:

In case your printer doesn’t work, you can save a word document as a Microsoft XPS Document Writer as given in the following steps.

Steps to Save a Microsoft XPS Document:

After preparing the desired document that you want, open a dialogue boxOn the print dialogue box, click the drop-down arrow.

Then select Microsoft XPS DocumentNow set the desired set of copies you wantClick print to open a dialogue box.Now enter the file name you want to saveLastly, select the file location where you want to save the word document as a Microsoft XPS Document.

OneNote for Windows 10:

Do you have OneNote Account? If yes, you can save a printable document with settings to OneNote. So that you can save and edit online anywhere else if you have a Microsoft Account. If not, you can directly save it to OneNote and add extra features and then print the converted OneNote files on your computer.

After preparing the desired document that you want, open a print dialogue boxOn the dialogue box, click the drop-down arrow

Select OneNote for Windows 10Set the desired set of copies you want to print or save as OneNoteClick Print, and soon a OneNote dialogue will openSelect the location name on the OneNote dialogue box where you want to save.Lastly, click OK.If you login into your OneNote account, you can see your document, if it was saved online. If not, Automatically OneNote Applications open on your Windows 10 PC.

Properties

Printer Properties are the layout of the document. Select the landscape or portrait layout that you want.

Advanced Print Properties

This is used to change the paper size you want.

Open a Word document with comments or create some.On the Review tab, under the Tracking pane, click the drop-down arrow of any markup, in the Tracking Group.Then select No Markup.

To do so with comments, make sure your word document has some comments. Then print the document.

Video Tutorial